Talk Selection

You can create a selection committee that will decide the final agenda. This page explains how to compose the selection committee and the mechanics of the selection process.

Forming a selection committee

Simple events with a small number of proposals typically rely on one person that hand-picks the talks for the agenda, but for more complex events with hundreds of proposals you may need to put together a committee.

To invite a set of users to the selection committee of a request for proposals:

  1. Go to the edit page of your event.

  2. Select the Request for proposals tab and click on the R4P.

  3. Select the Edit ยป Selection committee tab.

  4. Introduce the uuid of the user that you want to add to the committee. You can add as many members as needed.

    Edition UI of the selection committee

  1. To save your changes, click the Save button.

The new members will receive an e-mail with instructions to participate in the talk selection process.

Selecting talks

Every member of the selection committee can open the R4P page and vote their preferred talks with a rating between 1 and 5.

The voting UI

While voting, you can filter the list of talk proposals by free text (searching by talk title, description, or username/bio), by state, speaker gender, or by any category assigned by you when creating the R4P. You can also sort the talks by creation date or by rating.

The talks filter

Once the committee has finished voting, select “Rating” and “Descending” in the Sort by drop down to see the talks with the highest rating first. To download the list of talk proposals, click the Download as CSV button.


For some events, composing a diverse agenda requires lots of effort. Koliseo can help by filtering proposals by gender of the speaker (male, female, other or non-disclosed).

To filter talks, pick a value from the Gender drop down. The filter will only display proposals with at least one speaker of the selected gender.

The platform will deduce the gender of the speaker automatically from their first name, but the speaker can override it in their User Edit Page.

Talk state

Each talk can be in one of four states:

  • Not selected: This is the default state of a talk that has just been submitted.
  • Selected: Talks with this state are available when defining the final agenda. To toggle the Selected state of a talk, click the Selected / Not selected link in the talk.
  • Assigned: These are talks that have been assigned a slot in the agenda.
  • Waitlisted: The talk is in a waitlist, intended to be included in the agenda when a spot becomes available.

Sending E-mail

You can send communications from the R4P page. For example, to send a notification to all your selected speakers:

  1. Go to the page of your R4P.
  2. In the form on top, click on the Selected tag to filter only selected talks.
  3. Click the E-mail button.
  4. Select “Accepted talk” in the Template drop-down to display a predefined template to send to the selected speakers.
  5. Modify the subject and body of the message as needed and click the Send e-mails button.

The mail form

The form displays the number of users that will receive this e-mail when sent. For talks with multiple speakers, each speaker will receive a copy of the message.

You can use notifications at any point in the lifecycle of the R4P, like to send notifications about the assigned track and time, for example. To this purpose, you can use the following variables in the subject and body of the message:

Parameter Attributes Description
event name, uuid The information of the event associated with this R4P.
talk title, description, state The information of the talk.
day, track, slot name The assigned day, track and slot (for talks already in the agenda)

What’s next