Agenda

This page explains how to configure and publish an agenda after the sessions have been selected.

Agenda structure

The first step is to create the agenda structure. An agenda is composed of tracks (like “Track A” or “Cloud Track”) and time intervals (like “09:00-09:45”). The agenda will be displayed as a table on desktop, but as a list on mobile devices.

For example, to create an Agenda with two tracks:

  1. In the sidebar menu, select Agenda.

  2. Click the Create agenda button.

  3. Introduce a date for this agenda. By default the event date is selected, but you may want to change this for events spanning multiple days.

  4. Under Number of Tracks, enter “2”. Under Slots per Track, enter 4.

  5. Click the Create Agenda button.

    The Create Agenda UI

  6. Click the Add new slot button. Change the value of the Type drop-down to “Talk”, From to “09:15” and To to “09:45”.

  7. In the Session text field, start typing the session name, select the session from the autocomplete list and click the Create button.

    The Slot Edit UI

  8. Repeat the process until the track is complete.

  9. Select the track name, click on the Clone track button and select the newly created track.

  10. Click the Edit track button, change the name to “Track B” and click the Save button.

While cloning, only the track structure is copied. You still have to assign sessions to the newly created slots.

You can see a preview of the current status of the agenda by selecting the Preview tab.

Slot types

Slots can have one of four types:

  • Undefined: This is the default status of a slot. These slots are not displayed in the agenda.
  • Talk: A slot reserved for a talk.
  • Break: A slot reserved for coffee, lunch break, inscription, etc.
  • Extend track: When a track will be extended horizontally over other tracks at one particular time, like keynotes.

To assign a talk to a slot, set the Slot type to “Talk” and start introducing the talk name in the Talk input field. The page will autocomplete the talk name and offer you a list of options. If you do not see a talk in the autocomplete list, make sure that it is selected and not already included in the agenda.

Publish

Once the agenda is final, to publish it:

  1. Go to the edit page of your agenda.
  2. Select the Settings tab and mark the Public checkbox. The settings tab of the agenda
  3. Click the See Agenda link to go to the published agenda.

If you want to collect feedback, make sure that the Feedback checkbox is also selected for your Agenda.

The rendered agenda

Your attendees can now bookmark their favorite sessions, which can be used to identify the most interesting topics. When feedback is enabled, they can introduce reviews of the sessions too.

Updates

As a speaker, you can always modify your presentations (title and description of the agenda, bio or picture). Most importantly, you can add the Slide deck and Video recording before or after the event has taken place.

The form fields to specify your slides and youtube URL

The slides link can be a URL pointing to any resource with your slides, but for the video Koliseo only supports Youtube URLs to embed in the published agenda.

To modify your presentation, visit the Call for Papers or open your user profile and select the tab Sessions.

The input fields for slides and video are only displayed for sessions that have been accepted and have an assigned slot in the agenda. If you cannot see them, double check the status of your talk.

What’s next