Call for Papers

This page explains how to create and manage a Call for Papers for your event. To create an agenda you need to first create a Call for Papers where speakers can submit their sessions. During this process your speakers can introduce their photo, bio and talk description directly on the platform, and add their slides and talk recording after the event.

Creating a Call for Papers

To create a Call for Papers:

  1. Go to the edit page for your event.
  2. Select the Call for Papers tab.
  3. Click the Create Call for Papers button.
  4. Fill out the form and click the Save button to create the Call for Papers.

The edition page for Call for Papers

You can introduce the following values in this form:

  • Name: Name of the Call for Papers. You can have multiple Call for Papers open for the same event.
  • Description: The description of the Call for Papers with the same Markdown syntax used for Event descriptions.
  • From and To: The date interval where the Call for Papers will be open for submissions.
  • Receive notifications: Select this checkbox to receive an e-mail with each talk submission.
  • Private Call for Papers: Select this checkbox to keep the list of proposals hidden until you publish the final agenda. When private is selected, only the author and the selection committee can see the content of each talk.
  • Compensate expenses: Select this checkbox to ask the speakers if they want to be compensated for travel and lodging expenses.
  • Recording permission: Select this box to ask your speakers for permission to record their session.

After saving the Call for Papers, you can start accepting sessions. To get the link to submit new sessions, click the Get Link button and then click the button with the clipboard icon.

The way to get the link to the Call for Papers

Sending a talk proposal

As a speaker, you can submit your talk from the Call for Papers page by clicking the Send your proposal button and introducing the Title and Description of your talk.

The edition page for a talk proposal

Optionally you can introduce your slide deck to help the selection committee understand better the content of your talk. Keep in mind that if your talk is selected, the slides will be visible to others on the agenda page.

You can now add the speaker details and click the Save button to save your proposal.

The speaker edition page

If the Call for Papers is marked to Compensate expenses (see above), you may request travel and lodging expenses for each speaker separately.

After the event

Once the event has taken place, both the speakers and event organizer can:

  • Review the feedback (for events with feedback enabled): As a speaker, you can learn from the feedback to improve your presentations. As the event organizer, you can use the feedback to understand better the interests and expectations of the audience.
  • Add the slide deck and video recording of the talk. Go to the edit page of the talk and fill out the Slide deck and Video to see them embedded in the agenda. The Video value must be a Youtube URL.

What’s next